Create an Outlook Rule to Deliver Emails to a Folder.


This example redirects emails being sent to an alternate email address (or alias) for a specific user. A variation could be used to redirect emails sent FROM a specific user.


This situation is for a supervisor / team leader who is receiving external emails from terminated employees and wants to sort them into a specific Outlook folder.


  1. Create a new folder in your Inbox where you want to messages delivered to. The example below is called ZombieCAT.

  2. Go the FILE tab in Outlook and select “Manage Rules & Rules.”

  3. Select “New Rule.” Ignore the top section. Go to the bottom. See step 4.

  4. At the bottom see “Apply rule on messages I receive” Press Next.

  5. Select “with specific words in the message header.” MESSAGE HEADER works best when email aliases are in use.

  6. Click on specific words link and in the Search Text field enter the full address of the employee name or the first and middle initial and last name. Example: [email protected] or simply redroo or redroo@. The reason for this is the full address name WILL appear in the email header, which is why you can use either. Press ADD. Then OK. 
  7. Select Next and select “move it to the specified folder.”

  8. Select specified folder link.

  9. Highlight your target folder. Press OK.


Press Next, Next. Give the rule a name.