Payroll Calendar Creation

 

 

 

 

Abstract:

Allow anyone to create a calendar and then export it out as an ICS file which can be double clicked and imported into anyone’s calendar easily.

 

Table of Contents

Procedure Statement: 2

Definitions: 5

Responsibilities: 5

Administration & Interpretation: 5

Resources. 5

 

 

 

 

 

Procedure Statement:

1. Open Outlook and change to Calendar View
2. In Calendar, on the Folder tab, in the New group, click New Calendar.

 

1. Enter a Name for the caledar
2. Folder Contains: Caledar Items
3. Choose your mailbox to place the calendar
4. Select “OK”

 

1. Navigate to the calendar in the list of calendars on the left of outlook. Setup your calendar with entries, as desired with any information in the meeting information you like. This can be done by simply double clicking and adding a new entry. For Payroll Reoccurrences make this a quick creation.

 

 

 

 

 

 

 

Tip #1: Add Categories to your entry to color code and make things simpler in your calendar view.

 

Tip #2: Need to change 1 reoccurring entry without changing the entire series?

Click and drag the entry to the correct day.

Simply press “yes” to change only this one event.

 

Tip #3: Switch your view to Month view for quick visual editing of the calendar.

 

 

 

 

 

 

1. Completed calendar should look similar to this

 

 

1. Export your calendar: 

Tip well layed out in this article:  https://tinyurl.com/y5oksshu 

Choose File à Save Calendar

 

1. Provide a name, and choose ‘ iCalendar Format for “save as Type”
2. You can press More options to specify Dates \ Detail level. (Optional)

 

1.  Distribute Calendar with Colleagues via outlook email or Microsoft Teams
2. Import the calendar into outlook
    https://support.microsoft.com/en-us/office/create-and-assign-color-categories-a1fde97e-15e1-4179-a1a0-8a91ef89b8dc 

Definitions:

N\A

Responsibilities:

Any Leo A Daly or LAN employee

Administration & Interpretation:

Creator of ICS calendar

Resources

• Create New calendar in Outlook
  https://support.microsoft.com/en-us/office/create-additional-calendars-4b5570c4-e95d-4673-b38a-2b8ead5f00ee#PickTab=Newer_versions
• Create Categories in Outlook
   https://support.microsoft.com/en-us/office/create-and-assign-color-categories-a1fde97e-15e1-4179-a1a0-8a91ef89b8dc
• Save Calendar as ICS
  https://support.microsoft.com/en-us/office/export-an-outlook-calendar-to-google-calendar-662fa3bb-0794-4b18-add8-9968b665f4e6
• Import Calendar Into Outlook

https://support.microsoft.com/en-us/office/create-and-assign-color-categories-a1fde97e-15e1-4179-a1a0-8a91ef89b8dc